Terms & Conditions

These Terms and Conditions ("Terms") govern your access to and use of the SettleBeat web application at settlebeat.com (the "Service"), operated by Tomas Palazzo (ABN 33 405 687 053) ("SettleBeat", "we", "us", or "our").

To create an account and become a user of the Service, you agree to be bound by these Terms. If you do not agree, do not use the Service.

You must be at least 18 years old and have the legal capacity to enter into a binding agreement to use SettleBeat.

1. Definitions

• "Service" means the SettleBeat web application, including all features, tools, and content made available at settlebeat.com.
• "Account" means your registered user account on the Service.
• "User", "you", or "your" means any individual, company or other entity that registers for or uses the Service.
• "Artist" means a User of the Service who is a DJ, musician, performer, or other creative professional.
• "Gig" means a performance, booking, event or engagement that you create and manage within the Service.
• "Invoice" means a document generated by the Service based on information you provide, for the purpose of requesting payment from a third party.
• "Venue Contact" means any third party whose contact details you enter into the Service for the purpose of sending invoices or correspondence.
• "Subscription" means a paid plan providing access to premium features of the Service.
• "Content" means any Information you submit to the Service, including but not limited to Gig details, venue information, billing details, and invoice information.
• "Information" means any data, knowledge, communication, record, content, material, or representation of facts, concepts, instructions, or opinions, whether true or false, including but not limited to written, electronic, digital, visual, audio, graphical, or machine-readable formats, that is created, received, stored, transmitted, or otherwise capable of being perceived, interpreted, processed, or used by a person or system.
• "Intellectual Property Rights" means all copyright, trademarks, patents, trade secrets, and other intellectual property rights, whether registered or unregistered.

2. The Service

2.1 What SettleBeat does

SettleBeat is a Gig management and invoicing tool designed for DJs and performing artists. The Service allows you to:

• Create and manage bookings for Gigs
• Store venue information and Venue Contact details
• Generate invoice documents based on information you provide
• Send invoices and calendar invites by email to third parties on your behalf
• Track the status of invoices and payments

2.2 What SettleBeat does not do

SettleBeat is a tool only. We do not:

• Process, hold, transfer, or facilitate payments
• Act as a payment intermediary, escrow service, or financial institution
• Provide accounting, tax, legal, or financial advice
• Guarantee that invoices you send will be paid
• Verify the accuracy of any Information or Content you provide
• Represent you in any dispute

2.3 Service availability

We will make reasonable efforts to keep the Service available. We do not guarantee uninterrupted, error-free, or continuous access. We may suspend or limit access for maintenance, security, or operational reasons.

3. Account registration

To create an account and become a user of the Service, you agree to:

• Provide us with accurate Information
• Keep your Information up to date and let us know if anything changes
• Choose a secure password and keep it confidential
• Not share credentials
• Not create false identities
• Notify us immediately if you think your Account details have been compromised or that there has been unauthorised access to your Account

You are solely responsible for all activity under your Account. If you are using the Service on behalf of a business or other individual, you confirm that you are authorised by them to agree to these Terms on their behalf. You also agree that you will not use automated devices such as bots or scripts to create multiple accounts.

4. Your content and data

4.1 You own your data

You retain all of your rights in your Content. You grant us a licence to store, process, and transmit your Content solely for providing the Service.

4.2 Accuracy

You are solely responsible for the accuracy of all Content, including business details, tax information, Gig information, payment rates, contact information, and invoice amounts.

4.3 Third-party contact information

By providing third-party contact information, you confirm that you:

• Have a legitimate reason for providing it
• Are not breaching any confidentiality obligations
• Will not use the Service to send unsolicited communications

4.4 Prohibited content

Content must not be false, infringing, malicious, unlawful, defamatory, or offensive.

5. Invoices, payments, and financial information

5.1 Invoice generation

Invoices are generated based entirely on your input. The accuracy of all invoice content is your sole responsibility.

5.2 No responsibility for invoice content

You agree that we are not responsible for any errors in invoices, tax compliance, financial loss, or disputes arising from invoice content.

5.3 Tax obligations

Tax pre-fill is a convenience feature, not tax advice. You are responsible for:

• GST registration
• Correct tax rates
• Compliance with applicable tax law
• Tax returns and payments

5.4 No payment processing

We do not process payments of any kind.

5.5 Invoice records

You are responsible for maintaining invoice records in accordance with applicable Australian law, for a minimum of 7 years or any longer period that may be prescribed.

6. Acceptable use

You must not use the Service for:

• Unlawful purposes
• Creating false or fraudulent invoices
• Impersonation
• Sending spam or unsolicited communications
• Attempting unauthorised access to the Service or its systems
• Damaging or interfering with the Service
• Reverse engineering or decompiling any part of the Service
• Scraping or automated data collection
• Competitive analysis
• Any conduct which, in our reasonable opinion, causes damage to SettleBeat's reputation

If we become aware of or reasonably suspect that you are engaging in or have engaged in unacceptable use of the Service, we may suspend or terminate your account in accordance with Clause 12.2.

7. Subscription and fees

7.1 Free tier

The Service is currently free to use. We may introduce paid plans in the future with reasonable notice.

7.2 Paid subscriptions

When paid plans (Subscription-based Services) are introduced, the following will apply:

• Clear pricing displayed before purchase
• Billing in AUD
• Recurring billing with auto-renewal
• Payments processed by a third-party payment processor
• Fees exclusive of GST

By initiating your first Subscription fee payment, you authorise us to charge you recurring subscription fees on an ongoing basis.

7.3 Cancellation

You may cancel your Subscription at any time, with cancellation taking effect at the end of the current billing period. Unless you notify us of your intent to cancel your Subscription (in accordance with the cancellation terms set out in this clause 7.3), you acknowledge that your Subscription will automatically continue and you authorise us to automatically charge your payment method for the amount of your subscription fee and any applicable taxes on each periodic renewal date. We acknowledge that some states and countries have mandatory laws regarding your cancellation rights and, therefore, this paragraph will not override those laws.

7.4 Price changes

We will provide 30 days' notice for any price increases.

7.5 Refunds

Fees are non-refundable except as required by Australian Consumer Law.

8. Intellectual property

8.1 Our IP

All rights in the Service, including all Intellectual Property Rights, are owned by Tomas Palazzo.

8.2 Feedback

If you provide feedback, comments or suggestions about the Service to us, you grant us a perpetual, irrevocable, royalty-free licence to use, modify, and incorporate that feedback for any purpose.

9. Privacy

Your use of the Service is also governed by our Privacy Policy, which is incorporated into these Terms by reference. You are responsible for handling any third-party personal information you enter into the Service in accordance with applicable privacy law.

10. Disclaimers

10.2 No professional advice

Nothing in the Service constitutes accounting, tax, financial, or legal advice. You should consult a qualified professional for advice specific to your circumstances.

10.3 Australian Consumer Law

Nothing in these Terms excludes, restricts, or modifies any rights you may have under the Australian Consumer Law. To the extent permitted by law, our liability is limited to re-supplying the Service.

11. Limitation of liability

11.3 Indemnification

You agree to indemnify, defend, and hold us harmless from any claims, losses, or damages arising from your use of the Service, your Content, invoices you send, your breach of these Terms, or your violation of any law or third-party rights.

12. Suspension and termination

12.1 By you

You may delete your account at any time via Settings > Danger Zone. Account deletion is permanent and irreversible.

12.2 By us

We may suspend or terminate your access to the Service if you breach these Terms, use the Service unlawfully, pose a risk to the Service or other users, or after a period of prolonged inactivity. We will provide reasonable notice where possible.

12.3 Effect of termination

Upon termination, your access to the Service ceases immediately. Clauses 5, 10, 11, and 13 survive termination.

13. Dispute resolution and governing law

13.1 Informal resolution

SettleBeat is committed to making good-faith efforts to resolve issues. If you have a dispute with us, please contact us first. We will attempt to resolve the matter informally within 30 days. Neither party will initiate legal action concerning the issue until the parties have spent at least one (1) month working together to find a resolution.

13.2 Governing law

These Terms are governed by the laws of the State of Victoria, Australia. You submit to the non-exclusive jurisdiction of the courts of Victoria.

14. Changes to these Terms

From time to time we may make changes to the Service or these Terms. We may need to change these Terms to reflect business updates, changes to the Service, legal or commercial reasons, or otherwise to protect our legitimate interests.

If we make a change that will have a material negative effect on you, as reasonably determined by us, we will use our best efforts to notify you at least one (1) month before the change takes effect. Your continued use of the Service after any changes to the Terms is taken as your acceptance of the revised Terms.

15. General

15.1 Entire agreement

These Terms, together with the Privacy Policy, constitute the entire agreement between you and us regarding the Service.

15.2 Severability

If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions will continue in full force and effect.

15.3 Waiver

Any waiver of a provision of these Terms must be in writing. Failure to enforce a right does not constitute a waiver.

15.4 Assignment

You may not assign or transfer your rights under these Terms without our prior written consent. We may assign our rights without restriction.

15.5 No agency

Nothing in these Terms creates a partnership, joint venture, employment, or agency relationship between you and us.

15.6 Force majeure

We are not liable for any failure or delay caused by events beyond our reasonable control.

15.7 Contact

• Tomas Palazzo — SettleBeat
• Email: tomas.palazzo@gmail.com